FERPA Compliance | Origin: CM141
This is a general discussion forum for the following learning topic:
FERPA and Privacy: A Practical Approach --> FERPA Compliance
Post what you've learned about this topic and how you intend to apply it. Feel free to post questions and comments too.
Comment on Luis Arturo Joachin's post:
Saber que tienen derechos sobre su información académica.
Poder revisar sus expedientes educativos si lo solicitan.
Tener control sobre quién puede acceder a su información personal, incluyendo calificaciones, asistencia, dirección, etc.
Presentar una solicitud de corrección si encuentran errores en sus registros.
Proteger su privacidad, especialmente frente a divulgaciones no autorizadas.
This training has taught me what information is sensitive.
This really shows what information is sensitive and lays out a clear outline of how to help out students
This taught me when information can and cant be released.
As stated before, the idea of knowing exactly who has access to what data seems to be a full time job in and of itself. It seems that the best practice is to limit who can see any information to ensure that no legal issues arise.
Institutions must be cautious about what they release to the public. It is best to obtain a student release.
Directory information is different than personal identification information. Institutions are given 45 days to produce requested records.
Students have a right to choose if they want their information shared.
When publishing a commencement announcement or honor's list, it is important to remember the student's that have chosen to opt-out of having their directory information listed and remove their name and information from the announcements.
Students have a right to nondisclosure for any Directory Information. Schools need students' permission to disclose Nondirectory Information except in limited situations. Parents need student's written consent unless they establish dependency. Disclosures made directly to the student or other school officials within the same school do not prior written consent.
Safeguarding student information and the regulations have very specific guidelines. Just because someone internally, or a parent or employer requests the information, does not mean they are automatically granted access. Qualifying facts are needed to insure the student has the right to restrict directory or educational information from being released. And if info is released it is documented in their record with who, what, when, where, and why.
It is always useful to remember about the way and form information was be released to a requesting party.
One important aspect I have learned in this unit is about the excuse from a written consent if it is directly requested from a student.
In learning about FERPA compliance, I’ve gained a better understanding of how essential it is for institutions to safeguard student privacy and ensure that they are handling educational records responsibly.
The FERPA compliance training taught me what type of data is private.
This helped me to understand all policies set in place to concerning the release of information.
Students have the right to review their records, make corrections, and control who has access to their data. Institutions are required to follow these rules and only disclose information if they have a legal basis or the student’s consent.
This part of FERPA is not fully enforced by many institutions. There are many cases when institutions post on social media or list student names of honor roll and graduation lists without specifically going back to what the student or parent indicated in the disclosure form.
Institutions have to be careful about what content can be released. If the student did not sign a release form, the college could get in trouble for violating FERPA.
