The point of contact and the back-up point of conduct (this is a good training opportunity for the back-up person), along with the campus president/director at a minimum, should be in the exit meeting. This is especially true if there are going to be a number of findings, citations or areas of concern, or if the information that is to be delivered is expected to be negative or confidential in nature.

For frequently requested documents, designate a person responsible for collecting, organizing, and keeping them up to date. It's important to have a designated location for these documents and at least three people who know where they are in case someone is absent on the day of a visit. This person may or may not be the primary point of contact, or they may be a secondary point of contact. It's recommended to keep printed copies in a binder that can be easily replaced and updated daily (if necessary) and quickly retrieved from a shelf when needed.

It is important that the contact person, along with the alternate contact person, be well-versed in the institution's policies and procedures. They should also have a thorough understanding of the institution's catalog and appendices. The contact person should not be a corporate employee; typically, the on-site visitor will prefer to work with a campus staff member.

En este módulo he aprendido la importancia de estar preparados de manera constante y no solo reaccionar cuando ocurre una situación inesperada. Comprendí el significado de “be ready, not surprised”, que implica tener procesos, documentación y roles claros para garantizar el cumplimiento y la correcta respuesta ante revisiones, visitas o evaluaciones.

También aprendí cómo la planificación, la organización y la comunicación efectiva dentro de un equipo son claves para evitar errores y fortalecer el desempeño institucional.

Pienso aplicar estos aprendizajes manteniendo una actitud preventiva en mis responsabilidades, organizando mejor la información, cumpliendo los procedimientos establecidos y trabajando en equipo para asegurar que todo esté en orden en todo momento, no solo cuando se acerca una evaluación.

How does FERPA compliance shape the way we assess and improve graduate student outcomes? 

I have learned that institutions must follow all rules and regulations in order to operate in a sufficient and accurate manner.

The student may need to disclose how they could be contacted if needed.

What if you realize you gave misinformation to a student after they leave? What do you do to revive yourself?

What are some tools you use to stay compliant with your work duties?

It's very helpful to have knowledge regarding student's industries. It very important to have a chart or general info available when speaking to students. Regarding credits, each institution has polices regarding the number of credits that one can transfer. The institution must disclose information to students and usually a disclosure is placed in the catalog. Students must be informed on whether the transfer credits will be transferred over. Students may have to provide their transcripts to the institution that they want the credits to transfer to. 

It is important for the institution to have important documents available such as policies and procedures. There are a lot of important departments such as student services which provide assistance to students. Institutions use different forms of advertising such as flyers, ads, and more. A lot of institutions offer some type of graduation ceremonies at different times of the year. Our job description, polices, and even procedures can be found in out employee handbook. 

What I learned in this section is that admissions requirements must be stated in the catalog. All program lists must include the programs requirements. The catalog may display information pertaining to the institution such as calendar, institution history, and\or other important information. The enrollment agreement is something that is required and must be signed. It must be signed by student, and/or legal guardian. The institution supplies the enrollment agreement to the student. There are a lot of forms that are associated with the admissions process that need to be completed and signed. These forms are required. 

I learned that the Florida Commission for Independent Education requires that all staff complete approved training. This refers admission/recruiting staff. Admissions representatives can only work for licensed institutions, and the purpose of admissions representatives is to provide accurate information to prospective students. There are specific titles that admissions can utilize, and admissions representatives cannot push an applicant to enroll by offering bonuses or special discounts. We as admissions representative have to complete approved training. Our license has to be reviewed every year since the agent license is only good for one year. 

This module expressed how important is it to stay up to date with our policies and procedures. 

It also expressed the importance of staying compliant.

This module helped me understand how to stay current and up to date with regulation and school policies. 

Student services are just as important as the education programs.

They provide student assistance thought out the student experience in our intuition.

connecting with other departments to update myself on any changes or process that have been updated is very important to best assist my students.  

It is very important we keep all paperwork organized and follow all process in order to insure the most successful enrollment process.

Almost every part of the admission process requires that forms be completed and signed properly. 

Creating a student folder and following along and making all check list. 

I learned the importance of knowing my institutions programs and services, and I'll apply this by using catalog and resources to better support prospective students. 

This will be vital to you to help with any question you or your student may have. 

Keeping it up to date is very important and will only make your life easier. 

This module showed me how important accuracy and organization are in admission paperwork process. I will apply the follow procedures carefully and making sure students understand all required documents.