keep the team informed
For frequently requested documents, designate a person responsible for collecting, organizing, and keeping them up to date. It's important to have a designated location for these documents and at least three people who know where they are in case someone is absent on the day of a visit. This person may or may not be the primary point of contact, or they may be a secondary point of contact. It's recommended to keep printed copies in a binder that can be easily replaced and updated daily (if necessary) and quickly retrieved from a shelf when needed.
