I have learned guidelines apply to the release of educational records and Best practices. Managing request and tracking record releases.
We should be careful with what information we share and comply with FERPA.
FERPA deems some information to be unharmful to share and is considered directory information.
I learned that even informal conversations or digital records must be handled with care to avoid unintentional FERPA violations. I can apply this knowledge by ensuring I always handle student information responsibly, whether in emails, conversations, or data systems.
This training was a good resource for me and helped me understand the importance of confidentiality regarding student information
FERPA compliance makes sure that schools maintain and protect the privacy of students direct information. It also limits the information schools can use to basic details like names and majors. But it also gives student the option to opt out of this revoking the schools permission to use their information
FERPA, once again made this clear and concise on what information can be shared and the correct steps to ensure the transparency of personal information go to the correct individuals that have been GRANTED access.
Comment on Luis Arturo Joachin's post:
Saber que tienen derechos sobre su información académica.
Poder revisar sus expedientes educativos si lo solicitan.
Tener control sobre quién puede acceder a su información personal, incluyendo calificaciones, asistencia, dirección, etc.
Presentar una solicitud de corrección si encuentran errores en sus registros.
Proteger su privacidad, especialmente frente a divulgaciones no autorizadas.
This training has taught me what information is sensitive.
This really shows what information is sensitive and lays out a clear outline of how to help out students
This taught me when information can and cant be released.
As stated before, the idea of knowing exactly who has access to what data seems to be a full time job in and of itself. It seems that the best practice is to limit who can see any information to ensure that no legal issues arise.
Institutions must be cautious about what they release to the public. It is best to obtain a student release.
Directory information is different than personal identification information. Institutions are given 45 days to produce requested records.
Students have a right to choose if they want their information shared.
When publishing a commencement announcement or honor's list, it is important to remember the student's that have chosen to opt-out of having their directory information listed and remove their name and information from the announcements.
Students have a right to nondisclosure for any Directory Information. Schools need students' permission to disclose Nondirectory Information except in limited situations. Parents need student's written consent unless they establish dependency. Disclosures made directly to the student or other school officials within the same school do not prior written consent.
Safeguarding student information and the regulations have very specific guidelines. Just because someone internally, or a parent or employer requests the information, does not mean they are automatically granted access. Qualifying facts are needed to insure the student has the right to restrict directory or educational information from being released. And if info is released it is documented in their record with who, what, when, where, and why.
It is always useful to remember about the way and form information was be released to a requesting party.
