I learned that personal notes on a student that are in my sole possession are not considered part of the student's academic record. However, if these notes are shared with/transferred to another school official/representative, that information is no longer consided to be "sole possession" and then becomes part of their academic record. At this point, the student has the right to read or review them. The school has 45 days to provide access to any student who requests to view to their academic records.
I also learned that alumni records are not protected under FERPA.
